Other Deadlines
Class Withdrawal Form - This form may be submitted after the schedule adjustment period, and until the end of the day (5:00 pm) on the Friday of the 7th week of the academic term during regular terms (Fall, Winter, and Spring). For block terms, the form may be submitted until the end of the day (5:00 pm) on the Wednesday of the 3rd week of the block. If this form is received by the deadline, the student will receive a grade indicator of “W” for the course or courses from which the student is withdrawing.
Consequences of missing this deadline: Students are not permitted to withdraw after the deadline because work completed through this point in the term is sufficient to warrant a grade.
Application for Enrollment Reinstatement - Deadline: Five weeks before the first day of the term for which the student wishes to be reinstated.
Consequences of missing this deadline: No appeals are possible; there will be no exceptions. Because APRC must review these applications, and because APRC will not meet again until after the start of the next term, the student will have to wait an additional term to be reinstated.
Declaration of Major - Degree Plan & Declaration of Major Form - The deadline for submission of these materials is the end of the day (5:00 pm) on the last day of the Fall term of the student’s second year. In cases of self-designed majors, all required documents must be submitted with the degree plan by this same deadline.
Consequences of missing this deadline: Students who miss this deadline will have a hold placed on their ability to register for the next term. The hold will not be removed until the registrar has approved a degree plan.
Request for Incomplete Grade - This form must be submitted before the end of the third day (5:00 pm) of the term following the term during which the course was taken.
Consequences of missing this deadline: The student will be issued a grade by their course instructor based on the work submitted through the last day of the term, which in many circumstances will result in an F.
There are no appeals to APRC for requesting an incomplete. However, there are special accommodations for students with documented medical issues. These are covered fully in the college’s Leave and Withdrawal Policy.
Petition for a Change of Study/Co-op Sequence – Deadline: Petitions for Changes of Sequence are only considered when APRC is in session during Fall, Winter, and Spring terms. They are not considered during block terms. This form must be submitted by the end of the day of the ninth week of the regular term (Fall, Winter, or Spring) preceding the first term for which this petition is intended to alter. Required*:
- Formal letter of petition
- Two to three signatures from advisors
- Study/Work sequence table
- *These criteria are explained on the form.
Consequences of missing this deadline: A change of study/cop-op sequence requires advanced planning for the Cooperative Education office, as well as the student. Additionally, these requests must be reviewed by APRC before the end of the term. Requests submitted past the deadline cannot be accommodated.
Application for a Leave of Absence - Although there is no deadline for the submission of requests for leave, advanced notice is required. The request is due within one week of the desired start date of the leave or the end of the quarter, whichever is sooner.
Students requesting a leave for an entire term must submit the application before the end of the term prior to the term for which they are requesting a leave. Failure to do so will result in the student being withdrawn from the college by the Registrar’s Office for failure to attend.
Students requesting a leave for a short period within a quarter must submit the application within a week of the requested leave period. Course instructors need advance notice of a student’s absence in order to accommodate make-up work for lessons, assignments, exams, etc. It is important to have this communication with your instructors because your absences could result in a lower grade.
Withdrawal Form - There is no deadline for withdrawing from the college. However, withdraw requests submitted by the end of the day (5:00 pm) on the last day of the seventh week of the quarter will result in the student receiving Ws for all courses.
Consequences of missing this deadline: Withdraw requests submitted after the end of the day (5:00 pm) on the last day of the seventh week of the quarter will result in the student receiving whatever grades the student has earned at the time of the withdrawal, which in most cases will be Fs.
Graduation Application - Deadline: the end of the day (5:00 pm) on the last day of the first week of the term of the graduation ceremony.
Walker Petition - Deadline: the end of the day (5:00 pm) on the last day of the first week of the term of the graduation ceremony. This petition requires APRC approval. The petition must include a plan for the student to complete the remaining credits necessary for graduation. Petitions submitted without a plan will be rejected by APRC.