Retention of Student Records

Student records will be retained for the following minimum periods of time. Any documents not specifically noted below are retained in accordance with the American Association of Collegiate Registrars and Admissions Officers (AACRAO) records retention guidelines. Paper documents will be disposed of by shredding; electronic documents will be deleted.

Document	Retention
Acceptance letter	5 years after graduation or date of last attendance
Advanced placement record	5 years after graduation or date of last attendance
Application for admission or readmission	5 years after graduation or date of last attendance
Correspondence, relevant date	5 years after graduation or date of last attendance
Disability Records	5 years after graduation or date of last attendance
Entrance exam reports/ test scores	5 years after graduation or date of last attendance
Letters of recommendation	Until admitted
Medical records	5 years after graduation or date of last attendance
Military documents	5 years after graduation or date of last attendance
Placement test records/ scores	5 years after graduation or date of last attendance
Recruitment materials	May dispose of materials after enrollment
Residency classification forms	5 years after graduation or date of last attendance
Student waivers for rights of access to letters of recommendation	Until terminated
Other test scores	5 years after graduation or date of last attendance
Transcripts from other colleges	5 years after graduation or date of last attendance
Transcripts from high school	5 years after graduation or date of last attendance
Admissions documents for applicants who do not enter, whether accepted or rejected	3 years
Admissions documents for applicants who enter (with the exception of letters of recommendation, which are destroyed upon admission)	5 years after last date of attendance
Enrollment certification or verification	1 year after certification or verification date
Financial Aid documents	5 years after last date of attendance
Academic transcripts, grades, and narrative evaluations	Retained permanently