Registration

Academic Registration

Students will register for courses scheduled in each term prior to the start of each term. Returning students will have the opportunity to register for classes for the next term during the registration period, which begins during the ninth week of each prior term.

Specific registration dates and directions on how to register will be provided by the Registrar’s Office and published on the college website. Students should allow ample time for pre-registration advising appointments with their faculty advisors. Failure to register during the scheduled registration time frame will result in a late registration fee assessment.

Class Enrollment Policy

Registration will guarantee the student a place in class only when the student registers and then attends classes during the schedule adjustment period or if the instructor approves the registration by instructor signature on the Schedule Adjustment Form. Any student appearing at a later time may or may not be admitted at the discretion of the instructor. This policy is designed to remove from the class students who have no serious intent to take a course and to make space available to admit other students who would like to enroll. Even pre-registered students may be removed from a class which they do not attend during the schedule adjustment period of any term or when notification of intent to take the course is not given to the instructor by the end of the schedule adjustment period.

Over-Crediting

Full-time students may choose to take 12-18 credits per term. With some conditions and restrictions, full-time students may take more than 18 credits. This situation is referred to as “over-crediting”, and is an option available to students, although it is typically not recommended in most academic situations. Students should be aware that they enroll for more than 18 credits, they will be charged $100 for each additional credit. These conditions apply only to credits attempted during the same academic term; credits from different academic terms are not added for the purposes of determining over-crediting.

To take more than 18 credits, an Over-Crediting Petition must be submitted to the registrar before the end of the ninth week (Friday, 5:00 pm) of the regular term—Fall, Winter, or Spring—before the term of the intended over-crediting. Students should note that there must be a compelling and coherent academic rationale as to why the over credit request should be granted. In the event of denial of over-crediting, the Registrar will notify the student, and students may appeal to the Academic Policy and Review Committee (APRC), whose decision is final.

The following conditions and restrictions upon over-crediting exist:

Students must have the permission of their academic advisers.
Students may not take more than 22 credits, under any circumstances.
Students within their first term at Antioch College may not over-credit, regardless of past history, transfer status, etc.
Students must be in good academic standing; the sole exception is if a student must over-credit as part of the terms of academic probation.
Students must be in good financial standing.
Students must not have any outstanding incomplete grades or unresolved academic integrity or no grade indicators.
Students must have earned all attempted credits in the last term (work or study).
Students must have a minimum GPA of 2.5.
Students may not over credit in any term during which they are also enrolled in either ENG 101 English Composition Plus or MATH 090 College Math Skills.
Students may petition the Academic Policy and Review Committee (APRC) for an exception to restrictions 1-9. Students should note that the academic rationale for such a request is paramount, and that the decision of APRC is final.
Credits for audited classes count towards determining over-crediting.
Over credit petitions from students with third- or fourth-year standing will not be approved unless the student has an up-to-date, approved degree plan on file in the Registrar’s Office.
Students may not take more than a total of 18 over-credits during their Antioch career.

Students who over-credit during any term solely because of enrollment in courses through the SOCHE consortium will not be charged over-credit fees.

Over-Crediting Petitions are available in the Registrar’s Office.

Independent Course Registration

Students may request to work independently on a course with an instructor. This may happen in one of two ways:

Course by Special Arrangement – A student may request to take one of the college’s regularly scheduled courses during a term when it is not being offered; or
Independent Study – A student request to take an independent study course, which is not a regularly scheduled course, but is planned for and supervised by an instructor in conjunction with the goals that are proposed by the student, and then refined and approved by the supervising instructor.

The Independent Course Proposal form is available in the Registrar’s Office. It is the student’s responsibility to find an instructor willing to teach the course. The proposal must provide a rationale for why the student cannot meet this requirement with a regularly scheduled course. The completed form, with all required signatures, must be submitted to the Registrar’s Office along with a syllabus for the course and a completed registration or schedule adjustment form.

Adding and Dropping Courses

The Pre-Registration Period concludes at 8:00 am of the first day of classes. At this point, the Schedule Adjustment Period begins. Students may make adjustments to their schedule by adding and dropping classes until 5:00 p.m. on Friday of the first week of the term for regular terms (Fall, Winter, and Spring terms). During block terms, students may add any course to their schedule or drop any course from their schedule only through the end of the day (5:00 pm) on the first day for which that class is scheduled to meet. The adding and dropping of courses is accomplished by filling out a Schedule Adjustment Form, available in the Registrar’s Office. Courses may not be added or dropped after the end of the Schedule Adjustment Period.

Class Over Co-Op Policy

Antioch College values and respects the learning that takes place during Co-op terms, and actively discourages activities that distract from this endeavor. As such, the number of classes students are allowed to take during Co-op terms is restricted. As per the degree requirements, all students must register for and successfully complete three Cooperative Education Experiences. All class activities (including auditing courses) over Co-op terms are restricted, as discussed below.

To be eligible to file a petition to request the privilege of registering for an additional class over co-op, a student:

Must have successfully completed one Cooperative Education experience while enrolled at Antioch College, other than COOP 125T.
Must be in good academic standing.
Must have a cumulative GPA of 2.5 or higher.
Must have no unresolved billing/financial issues with the Bursar’s Office.
Must meet all requirements for registration for a class at the institution through which the course is to be taken (includes registration at Antioch College, cross-registration, or registration at a non-affiliated institution).
1. This includes being able to be physically present for any additional course that requires in-person instruction, whole or in part
2. This includes access to the appropriate technology for any additional course that requires on-line instruction, whole or in part
May not register for more than 18 quarter credits during a Co-op term, which includes the 12-credit COOP prefix course.
May not register for a class which conflicts with the expected work hours of the co-op job.

In order for a request for an additional class to be considered, a student must:

Obtain a copy of the “Petition to Register for an Additional Class Over Co-op” form from the Registrar’s office, and complete it. In addition to standard office information, this form requires
1. Signatures of the primary academic and co-op advisors
2. A clear rationale as to why the requested class must be taken over the indicated co-op term, and not at some other point
Return this petition to the Registrar’s Office no later than the end of the seventh week of the academic term prior to when the additional class over co-op is desired to be taken.

In exceptional circumstances, a student who wishes to take an additional class over co-op who does not meet all of the criteria above may petition the Academic Policy and Review Committee (APRC) for an exception. In order for this exceptional request to be considered, a student must:

Complete the “Petition to Register for an Additional Class Over Co-op”, as above
Write a separate, formal letter of petition to APRC describing the exceptional circumstances, and why the student should be allowed exceptions to the criteria above
Return the regular petition and the formal letter to the Registrar’s Office no later than the end of the seventh week of the academic term prior to when the exceptional circumstance over co-op will occur

These special petitions are considered on a case-by-case basis.

The decision of APRC is final.

Self-Designed Co-op Policy

The Cooperative Education (Co-op) Program is committed to broadening its conception of the co-op experience in response to changes in the world of work. It is understood that a significant number of students hope to use their cooperative work term to explore entrepreneurial opportunities with start-up firms, conduct research related to their majors, become involved in artistic ventures, or experiment with their own ideas. It is also clear that numerous students are interested in proposing a co-op job of their own design.

If a student desires to propose a Self-Designed Co-op Experience, they are required to work with their co-op advisors to develop their plan and to write a formal proposal. Draft proposals must be submitted during the regular term preceding the co-op term in question. Final proposals with a signed employer/mentor verification form are due before registration can be completed.

The proposal must be in narrative form addressing all of the following points: How the opportunity relates to the student’s immediate academic interests, long-term educational goals, career objectives, previous work experiences, ambitions for skill development, and/or personal needs. Proposals should be approved by the co-op advisor before being submitted to the Dean of Cooperative, Experiential, and International Education.

If the student proposes to be self-employed, involved in research, or engaged in some form of artistic work of their own design, they must identify someone with legitimacy in the proposed field of interest who has agreed to serve as a mentor and provide guidance in planning their co-op. They are required to provide the name, contact information, and signature of the individual in order to verify the mentorship relationship.

Proposals will be judged on the following criteria:

A safe, ethical, legal, and supportive working/learning environment – Is the workplace or study site safe? Will the student be able to adhere to safe, ethical, and legal operating procedures? In this regard, students are informed that employers in the United States are bound by workplace fairness standards as codified in federal and state law and are required to maintain an environment that is free from harassment and other forms of discrimination as stipulated by the U.S. Equal Employment Opportunity Commission (EEOC).
Reciprocity – Will the student commit to work in situations where other people would have legitimate expectations of them, and thus, those individuals would be reasonably expected to offer compensation, training, or other forms of support for the student?
Appropriate preparation and clear definition of activities – Will the student receive appropriate training so that they understand clearly the activities to be performed? Is approval from the Institutional Review Board (IRB) or Institutional Animal Care and Use Committee (IACUC) required for this experience?
Adequate supervision – What kind of oversight will be afforded to ensure that the experience will be rigorous beyond the Work Portfolio course? Will the student be able to communicate sufficiently with colleagues so that they will be successful in their efforts?
Thematic Consistency - If the student will work in different locations with different sets of people, their work should be within a particular field or focused on a consistent purpose throughout the co-op in order to afford them a coherent learning experience.
Sustained Engagement - Will the student be occupied full-time throughout the cooperative work term? Please keep in mind that although most co-op jobs are scheduled for 11 to 12 weeks to meet employer obligations, a minimum of 10 weeks of full-time work (at least 30 hours per week) is required. Students may have more than one employer but must provide verification from all.
Performance evaluation – How will the success of the experience be judged? Are expected levels of performance adequately communicated?

Adding Courses

The student’s advisor must sign the Schedule Adjustment Form when a student wishes to add courses to their schedule. Additionally, the student must have the instructor of the desired course sign the form. The form is then brought to the Registrar’s Office for processing. Schedule Adjustment forms are available in the Registrar’s Office.

Dropping Course

The student’s academic advisor must sign the Schedule Adjustment Form when a student wishes to drop a course from their schedule. While the signature of the instructor of the course being dropped is not required, it is courteous to inform the instructor of the course of your intention to drop. The student then brings the form to the Registrar’s Office for processing. When a class is dropped during the Schedule Adjustment Period there is no history of the course on the student’s academic record.

Withdrawing from a Course

From the end of the Schedule Adjustment Period through the end of the seventh week of the term (Friday at 5:00 pm) during regular terms (Fall, Winter, and Spring terms), students may withdraw from a course. During block terms, students may withdraw from a course through the end of the day on Wednesday (5:00 pm) during the third week of the block term. A course withdrawal is accomplished by submitting a Course Withdrawal Form to the Registrar’s Office. The student must obtain their advisor’s signature on the form. While the signature of the instructor of the course from which you are withdrawing is not required, it is courteous to inform the instructor of the course of your intention to withdraw. A W grade indicator will be included on the student’s transcript. Schedule Adjustment forms are available in the Registrar’s Office.

Specific Courses that Cannot Be Dropped

Placement testing for writing, quantitative skills, and language proficiency occurs during new student orientation, which takes place immediately before the beginning of the students’ first study term on campus. In the event the student’s placement test results indicate they do not meet the minimum college-level requirements, students must enroll in the appropriate basic math skills (MAT 090) or English composition (ENG 101) course. Students are not allowed to drop a basic math or English composition course unless the student is permanently withdrawing or taking a leave of absence from the college. Official documentation for withdrawal or leave of absence must be submitted to the Registrar’s Office before the withdrawal is placed on the student record.

Upon successful completion of the basic math and English composition courses, a student would proceed to take courses that satisfy the quantitative requirement and the remainder of the writing requirement. If a student should not successfully complete MAT 090 or ENG 101, the course(s) must be retaken during the next term of offering. A student who obtains permission to enroll in MATH 090 or ENG 101, who is not automatically placed in the course(s) due to placement test results, will have the option to drop the course(s) during the schedule adjustment period.

Retaking a Course

All grades submitted by faculty are recorded on students’ official transcripts. However, any course for which a student did not earn a passing grade may be retaken. This includes any course for which a C − or less was earned.

Both grades earned for the course will be recorded on the transcript. There will be an indication of R (repeat) to the right of both grades. The first grade will not be figured into the student’s grade point average. The grade earned for the repeat of the course will be figured into the student’s grade point average. Both attempts at the course will be counted toward the total of cumulative attempted hours. Only the second attempt will count as earned credits.

If a student receives a failing grade for a course at Antioch College, they may still take a similar course at another college and transfer the course to Antioch. However, because grades to not transfer, the student may not replace the failing grade at Antioch College with the non-transferrable grade from another institution; the failing grade with still count toward the student’s GPA.

Some courses for which the title and number remain the same but the content changes are not considered repeated when taken more than once. Examples of this include individual music instruction courses or a yoga course. Other times, a repeatable course will have the same title and number but include a different subtitle. In these cases, the title will be followed by a colon, and the course content for that particular term will appear as a subtitle after the colon (e.g. HIST 330 The History of a City: Paris). Be aware that not all course names with colons and subtitles are repeatable. To be sure, consult the course description.