Holds on Student Accounts

A hold is a notation on a student’s record that would prevent them from registering and/or getting a copy of their transcript. A Registration or Transcript hold is placed on a student record when a student has an outstanding financial obligation to the College or has not met a particular enrollment requirement.

These are the most common holds:

• Billing/Fee – A hold associated with a fee, payment or past due balance. To remedy, see Student Accounts.
• College Nurse – A hold for missing immunization record or other required documentation. To remedy, see the College Nurse.
• Financial Aid – A hold for Incomplete FAFSA, unsigned required documents, or incomplete verification. To remedy, see the Director of Financial Aid.
• Library -- A hold associated with Library fees or unreturned materials. To remedy, contact the Olive Kettering Library.
• Registrar – A hold for missing or incomplete Declaration of Major or Degree Plan. To remedy, see the Office of the Registrar and/or your faculty advisor.
• Student Life – A hold placed by the Office of Student Affairs. To remedy, see the Vice President of Student Affairs.

Holds are posted on the student information system portal, ACCESS. You can send an inquiry to Donna Evans in the Registrar’s Office or contact any of the following campus offices:

Financial Aid

Matthew Dec

937-319-6082 ext. 6016

fax: 937-319-6085

email: mdec@antiochcollege.edu

Campus Nurse

nurse@antiochcollege.edu

Olive Kettering Library

Kevin Mulhall

937-319-0104

kmulhall@antiochcollege.edu

Registrar’s Office

registrar@antiochcollege.edu

937-319-0211

Student Affairs

Mila Cooper

937 319-0123

mcooper@antiochcollege.edu

Student Billing

billing@antiochcollege.edu

937-319-6172

Appealing a Billing Hold

Unpaid balances on student billing accounts are due by the first day of the term. Students who are not able to pay their balances in full by the first day are required to set up a payment plan with the Billing Office. The payment plans typically involve three payments throughout the term, each due according to the schedule provided by the Student Billing Office.

Students who do not meet the terms of their payment plan will have a billing hold placed on their ACCESS accounts that will prevent registration for the subsequent term. These holds are put in place by the Student Billing Office. Registration holds for unpaid billing balances may be appealed to the Student Billing Office in accordance with the procedure below.

Students must write a letter of appeal that includes the following:

• The amount that is past due.
• An explanation of why payments were not made on time and how this will be prevented in the future. The student must keep in mind that extending this debt into the next term will create a situation in which they will have to pay the past due amount and the charges for the next term at the same time.
• A proposal for a payment plan that states specific payment amounts and payment dates.

Appeals for unpaid balances on student billing accounts may be directed to billing@antiochcollege.edu. For questions, please call Lynda Earley in Student Billing at 937-319-0072.

Warning: If you have been approved for a payment plan in the past but then failed to keep up with your payments, your appeal for an additional payment plan is not likely to be approved.